Admin Suite
A curated set of AI-powered workflows that clear the admin backlog, keep clients humming, and give teams more energy for the work only humans can do.
Why the Admin Suite exists
Most studios, agencies, and specialist service businesses hit the same wall: the work is excellent, but the paperwork, onboarding, scheduling, and follow-up grind morale down. The Admin Suite automates the busywork so your human team can focus on deep, high-value tasks.
It’s not a single app — it’s a stack of interoperable tools tuned to your workflow. Intake, approvals, documentation, finance snippets, and comms are orchestrated by AI so nothing slips through during a growth sprint.
How it’s delivered
- Discovery & Blueprint: map every touchpoint from lead to loyalty, find bottlenecks, and design the automations that genuinely save time.
- Build & Integrate: wire AI assistants, forms, schedulers, and data sync into your stack (Notion, Airtable, HubSpot, Slack…).
- Launch & Iterate: monitor adoption, refine prompts and workflows, and give your team short training videos/playbooks.
Average deployment takes 2–4 weeks depending on complexity. I stay in the loop to refine as your processes evolve.
What’s inside the suite
AI Intake Concierge
Smart forms and chat flows that capture project context, documents, and preferences automatically. Every submission is validated, routed, and logged — no more copy-paste nights.
Client Onboarding Portal
Tailored onboarding portals send welcome packs, kick-off schedules, and collect the “forgotten” assets. Clients feel guided, your team gets a single source of truth, and onboarding time shrinks.
Ops Command Centre
Daily dashboards and alerts keep track of tasks, approvals, invoices, and renewals. Built on Airtable/Notion with AI summarising what changed overnight so you walk in ready.
Follow-up Automations
Post-meeting recaps, project check-ins, and payment nudges are sent automatically in your brand voice. Keeps momentum high without sounding robotic.
Benefits by the numbers
- 50–70% reduction in admin hours per project.
- 4x faster onboarding with fewer follow-up emails.
- Consistently happy clients because updates land before they ask.
- Reliable insights so you can grow deliberately instead of firefighting.
A calm foundation for growth
When admin runs itself, delivery improves, new ideas ship quicker, and the team stays energised. The Admin Suite gives you a repeatable backbone that scales with demand instead of buckling under it.
Ready to replace duct-taped spreadsheets with elegant AI systems? The next step is a short conversation about your current bottlenecks.